Office Coordinator/Receptionist

Company: Beacon Hill Staffing Group, LLC
Location: Summit
Posted on: February 3, 2025

Job Description:

Our client, a leading global asset management firm with an office in Summit, NJ, is looking for a long-term temp Office Coordinator/ Receptionist to support their office! This role starts ASAP, with a fully open-ended temp contract (this role isn't going away). This role is fully onsite Monday through Friday, 8am-5pm with a 30-minute unpaid lunch break. Hourly pay rate is 30/hr.

The information below covers the role requirements, expected candidate experience, and accompanying qualifications.

Office Services
Managing inventory of onsite office supplies and ordering inventory as required
Coordinate delivery of incoming mail
Assist with external mailings
Stock paper and toner in copy room printer


Facilities Services
Oversee work orders for the site and be a liaison to the FM team in NYC
Manage day to day issues and potential complaints at the facility
Inspects conference rooms for cleanliness, reserves conference rooms, and coordinate special setups.
Conduct routine walkthroughs and assessments of the facility to ensure that they are clean, stocked, maintained and appropriately utilized
Inspect vendor work to ensure compliance with service level agreements and firm policies
Works collaboratively with building management and service vendors for reactive and preventative maintenance items
Partner with 3rd party vendors and landlord as needed


Hospitality & Room Management Services
Oversight of hoteling software and reservations for hoteling employees
Resolution of office/workstation reservation issues
Support data collection, analysis and reporting of hoteling and space utilization data
Coordinate catering or food service for special events at the facility (ie. weekly bagel order).
Ensure cleanliness of common areas and kitchen area
Stock pantry, refrigerator and kitchen supplies daily


Reception Services
Manage the front desk for incoming guests and employees
Assist guests and candidates with onsite inquiries


Qualifications & Requirements
Minimum of 3+ years' prior experience in hospitality, facility / property management, operations, and/or knowledge of commercial real estate, preferred.
Ability to manage multiple priorities and deliver results in a fast-paced, pressurized environment.
Strong work ethic, a proactive self-starter with positive attitude
Exceptional customer service skills with a passion for hospitality
Excellent communications skills with attention to details
Advanced time management and prioritization skills, essential
Capable of being both part of a cohesive team, and possess the ability to work independently
Strong understanding of customer service, service delivery and client relationship management
Familiarity and understanding of various service specific systems; including but not limited to EMS, Building Engines, Service Now, Corrigo or another workflow system a plus
Proficient in Microsoft Office, Excel, PowerPoint, and Word


Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

Keywords: Beacon Hill Staffing Group, LLC, Toms River , Office Coordinator/Receptionist, Administration, Clerical , Summit, New Jersey